We understand that unforeseen circumstances may prevent you from participating in the Spheronix Hackathon 2026. This Cancellation Policy outlines the process and deadlines for requesting a cancellation.

1. Cancellation Deadlines

Cancellation requests must be submitted within 24 hours of the participant submitting their registration details to be eligible for a refund or fee waiver. Any cancellation request received after this 24-hour period will not be accepted, and the participant will not be eligible for a refund.

2. How to Request a Cancellation

All cancellation requests must be formally submitted in writing. Please send an email through the nodal officer / principal to our support team containing the following details:

• Student Full Name and Roll Number
• Team Name (if applicable)
• Transaction ID and Payment Date
• Reason for cancellation

3. Team Cancellations

If students registered as part of a team and the entire team wishes to cancel, the Team Leader must submit a unified cancellation request through the nodal officer. Partial team cancellations (where one member drops out but the team continues) do not qualify for partial refunds, as the registration fee is a flat rate per member committed at checkout.

4. Organizer-Initiated Cancellations

In the rare event that the organizers must cancel or significantly reschedule the hackathon, registered participants will be notified immediately. Under such circumstances, participants will be provided with an option to transfer their registration to a future date or receive a full refund, subject to processing timelines.

Contact Us: To initiate a cancellation, please email us at support@spheronixtechnology.in